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The following page is a blank template with a header that contains a quicklinks jump menu and the search UHD function. Page sections are identified with headers. The footer contains all required links, contact and emergency information.

Please Note: A300 Special Events sections Houston, Buffalo and White Oak will not be available December 16, 2015 through January 8, 2016.

Reserve a Room Online

Office Location

One Main Street, Suite S204-P
Houston, Texas 77002
Phone: (713) 221-8580
Fax: 713-223-7478

Hours of Operation

Monday through Friday
8:00 a.m. - 5:00 p.m.

Procedures and Guidelines

For more information on how to use and reserve UHD campus space and facilities, please review our Procedures and Guidelines.  

Emergency / After Hours Contact

UHD Police


Reservation Forms


The Office of Community Relations and Conference Services coordinates the reservation of campus facilities and aids in the management and providing of services for conferences and events. Some of the services provided include the reserving of facilities, setup of rooms, catering, hotel locations, police, and multimedia services.  In order to request facilities or services you must submit an event room request online. Listed below are additional forms with a brief description of the purpose and procedures. 

Step 1: Submit an Event ROOM Request Online

Please submit an event room request online and submit any additional forms necessary with the original authorized signatures in order to provide services for your event.

For modifications to events already submitted and confirmed (changes in date, time, room, description, etc.), email Please DO NOT resubmit the event using the online form.

All events held on the UHD campus by a registered UHD student organization must be attended by the faculty/staff advisor at all times. Keys and access to all secured facilities or locked areas will only be issued to the faculty/staff advisor.

Step 2: Complete and Submit Necessary Forms

Fill in the appropriate information and submit hard copies of the alcohol permit or police request forms and deliver to Community Relations & Conference Services in room S204-P.

Step 3: Receipt of Confirmation

Once the appropriate room is assigned, you will receive a confirmation of your completed event request.

Additional Event Forms



  • Request for Police / Security Service
    All requests for Police / Security services are coordinated through our office. To request Police Officer (s) be scheduled for your event you must complete a Request for Police / Security Service form and submitted to our office no less than ten (10) days prior to the date of your event. When Officers are assigned a, confirmation with all pertinent information will be sent to requestor directly from the UHD Police Department. More information about UHD police and security services is available at the Police and Security Services website.


  • Application for Alcohol Permit
    If you plan to serve alcohol at an event held in one of UHD's facilities you must complete an Application for Alcohol Permit and submit it to the Office of Community Relations and Conference Services in Room S204-P. This application must be submitted no later than 30 days prior to the event.


  • Reserve Multimedia Equipment
    If you need any multimedia or instructional television equipment for an event held in one of UH-Downtown's facilities you must complete a Multimedia Reservation form and submit it to the Multimedia and ITV Services office in room 700-A.  You must also make note on your Request for Campus Facilities Use form that you are requesting multimedia equipment for your event.


  • Food Service Application
    If you are an organization, department or group selling, distributing or serving any food or beverage not served by the authorized campus food provider you must complete a Food Service Application.This form is to be filled out completely, signed and approved by the Community Relations and Conferences department staff. You may reach him at (713) 221-8040. Once completed, it must be submitted to the Community Relations and Conference Services office at least 7 working days prior to the date of your event for approval and confirmation.


Page maintained by Community Relations and Conference Services

Last updated or reviewed on 9/23/14

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