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Community Relations and Conference Services


Please submit this event room request form and any additional forms necessary with the original authorized signatures in order to provide services for your event. If you have any problems or concerns, please contact us at or 713-221-8580.





Contact Info
Requestor Name
Responsible Person
Department/Organization Name
Contact Phone #
Office #
Office Ext.
Student Organizations
All student organization events must be approved & attended by their advisor. The advisor is responsible for checking in/out access keys and must be present in the room during the entire event.
Student Organization
Advisor's Name
Advisor's Email
Advisor's Office Phone #
Advisor's Cell #
Event Info
Name of Event

Date of Event
Time Event Starts
Time Events Ends
Description and Purpose of Event
internal external students
Number attendees expected
Room Info
Please Note: A300 Special Events sections Houston, Buffalo and White Oak
will not be available December 16, 2015 through January 8, 2016.
If your event requires a furniture setup, a drawing must be submitted prior to a room being assigned. No room request will be approved without a set up drawing submitted. Please scan and email to, fax to 713-226-5209, or hand deliver to 625-S. Click to select your event setup drawing.
Type of Room Requested

Type of Room Requested
Setup or tables required
Yes No
Setup or tables required
Yes No
Food Services
If you plan to have any food or beverages at your event, an Application for Food Services must be completed and submitted before a room can be confirmed. Download Food Application Form

Will there be food?

Will you require Multimedia Equiment?
Contact the Multimedia Department to confirm your equipment and support needs at (713) 221-8190.
Will network accounts be needed for this event? Contact the UHD IT Helpdesk to confirm your network account and wireless access needs at (713) 221-8031 (x3000) or by email:
Will wireless access be needed?

Page maintained by Office of Student Affairs

Last updated or reviewed on 2/4/15

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