Travel Voucher Checklist (PS 01.A.08)

Documents Required

Signatures Required

Travel Voucher

Travel  Request

Addendum B for Airfare, Hotel, and Rental Car (if non-contracted vendors are used)

Traveler, Certifying Signature and Supervisor

Traveler, Supervisor, Dean, SVP/VP or designee

Receipts for airfare (if claimed)

Receipts for hotel (if claimed)

Receipts for rental car (if claimed)

Receipts for actual meals (if claimed)

Receipts for registration (if claimed)

Additional General Review Required

The correct Per Diem is used. (Per Diem web site: http://www.window.state.tx.us/fm/travel.

Intra-city mileage - For local travels to the various campses--travelers will only be reimbursed if mileages exceeds the round-trip traveled daily from employees home to home base.

The total amount per Voucher Coversheet agrees with the total amount per Travel Expense Report.

The individual expense amount per Travel Expense Report agrees with the corresponding receipt amount.

No change was made in the PS system after Voucher Coversheet was printed and signed.

The hotel tax (if applicable) is listed separately in the Travel Expense Report.

The reimbursement does not include business meals, alcoholic beverages w/o meals, or personal expenses (movie, sporting events, concerts, plays, and other expenses not relating to official university business.)

The reimbursement does not include centrally billed airfare or direct billed items.

The proper account codes are used.