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Question: Our department is going to purchase some new items. Do we have to pay Texas sales and use tax on these items?
Reply: The University of Houston Downtown is generally exempt from paying Texas sales and use tax on items purchased in Texas.
Question: Where can I obtain the University's Texas Sales and Use Tax Exemption Certificate?
Reply: This certificate is available on the UHD Business Affairs website at http://www.uh.edu/finance/TaxInformation/PDF_files/tax_exempt.pdf
Question: As an employee of the University, an institution of higher education, where may I obtain a Texas Hotel Occupancy Tax Exemption Certificate to present to my hotel/motel operator?
Reply: This certificate is available on the UHD Business Affairs website at http://www.uhd.edu/facultyandstaff/busaff/documents/TaxExemptCertificate.pdf
Question: Where can I obtain a signed copy of the University's Form W-9 (Request for Taxpayer Identification Number and Certification)?
Reply: The Form W-9 is available on the UHD Business Affairs website
Question: When should my department charge sales tax?
Reply: Usually if the department is selling products as a fundraising event, no sales tax should be charged. However, if the department operates as an income-producing unit, meaning it maintains an inventory and regularly sell products, sales taxes should be charged.
If sales tax is to be charged the rate is 8.25% and any taxes collected must be deposited into the departments account by depositing it in the cashier office to their FRS GL account with 2350 Account Control. For example: 3-222025-0384 for the revenues and 3-022025-2350 for the sales tax. The sales tax will be paid to the state each January by the Business Affairs department.
Last updated or reviewed on 7/26/11