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The University of Houston Downtown Procurement Card Program provides a cost effective way to make certain purchases by reducing the time and effort required to complete the procurement to payment process. All Procurement Card (P-Card) purchases must directly benefit the University of Houston Downtown. The P-Card may not be used to make personal or other purchases that do not benefit the University directly. All P-Card transactions must be verified for accuracy and the correct cost center and account must be assigned to each transaction.
An original completed Cardholder Application/Approval Form for University Procurement Card (Exhibit A, PS 05.C.09) must be submitted for each prospective Cardholder to the Program Coordinator.
This form must contain the default cost center used to clear the cardholder’s P-Card transactions and the signature of the applicant, applicant’s supervisor, Dean/VP or designee.
The applicant must complete P-Card training and sign a Cardholder Procurement Card Agreement Form (Exhibit B, PS 05.C.09) acknowledging responsibility for proper use of the card before the card will be released.
A Gift Card Request Form will need to be completed for all gift card purchases made.
Taxable Payments or Reimbursements to Employees Form (Exhibit B http://www.uhsa.uh.edu/sam/3FicsalAffairs/3D6.pdf) will need to be completed for any employee (including student assistants) who is awarded a gift card.
A distribution log for the gift cards must be maintained by the department for accountability. The recipient must sign and date distribution log.
Last updated or reviewed on 7/26/11