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SATISFACTORY ACADEMIC PROGRESS POLICY
Effective Fall 2011
Federal Financial Aid regulations require that the University of Houston-Downtown establishes, publishes and applies reasonable standards for measuring students' satisfactory academic progress (SAP) in their educational programs. Included in these standards are a qualitative measure, a quantitative measure and a maximum time frame requirement. The qualitative and quantitative standards used to monitor academic progress must be cumulative and must include all periods of the student's enrollment including periods for which the student did not receive financial aid. This policy will be enforced at the beginning of each academic year, regardless of previous years' decisions.
Definitions: The following definitions apply to terms used in this policy.
Academic Plan. Academic Plan is a plan that, if followed, will ensure that the student is able to meet UHD’s satisfactory academic progress standards by a specific point in time.
Appeal. Appeal means a process by which a student who is not meeting the satisfactory academic progress standards petitions UHD Office of Scholarships and Financial Aid for reconsideration of the student's eligibility for title IV, program assistance.
Completion Rate. Completion Rate is the pace at which a student should progress in order to complete a degree within maximum time frame requirements.
Financial aid probation. Financial aid probation means a status assigned by UHD Office of Scholarships and Financial Aid to a student who fails to make satisfactory academic progress and who has appealed and has had eligibility for aid reinstated.
Financial aid suspension. Financial aid suspension means a status assigned by UHD Office of Scholarships and Financial Aid to a student who fails to make satisfactory academic progress and who has been previously granted financial aid probation.
Maximum time frame. Maximum time frame means—
(1) For an undergraduate program measured in credit hours, a period that is no longer than 170 hours attempted before receiving the 1st undergraduate degree.
(2) For a graduate program, measured in credit hours, a period that is no longer than 54 hours attempted prior to receiving the graduate degree.
Elements of Financial Aid Satisfactory Academic Progress:
MAXIMUM TIME FRAME FOR FINANCIAL AID PURPOSES
15 semesters of full-time enrollment
6 semesters of full-time enrollment
Please note, regardless whether or not a student has met their maximum term limit, students are not eligible for additional financial aid funds beyond completion of their degree requirements.
If a student has earned his/her first Bachelor's degree and is working toward a second degree or teacher's certification the student must provide a copy of an official degree plan or certification plan indicating the remaining number of hours needed to complete the program. For those students seeking a second undergraduate degree, the student must not have attempted over 170 hours prior to obtaining a degree.
In order to be eligible for financial aid, all graduate students must:
- Maintain a cumulative grade point average (GPA) of 3.0
- Successfully complete at least 73% of all hours attempted. Grades of F (Failing), W (Withdrawal), U (Unsatisfactory) and I (Incomplete) are not considered as satisfactory completion.
- Complete their program of study within 54 hours. This includes hours that have been attempted as a graduate student at all schools attended.
If the student is not in compliance with these requirements at the beginning of each academic year, the student will be placed on financial aid suspension.
Consequences of not meeting Satisfactory Academic Progress (SAP):
Appeal of Financial Aid Suspension
Students may appeal their Financial Aid Suspension in writing to the Office of Scholarships and Financial Aid. Forms are available online. A student may submit no more than 3 appeals within their academic career. After the 3rd appeal no further appeals will be considered. A student on Financial Aid Suspension whose is no longer eligible to appeal may attend the University of Houston-Downtown at his/her own expense, if eligible.
Appeals may be made based on:
A student whose appeal is granted will be awarded financial aid on a probationary basis. Academic progress will be reviewed at the end of the semester to determine if progress has been made. If progress has been made, but student still does not meet the SAP standards, the student will be placed on an academic plan. Failure to meet the conditions of the academic plan will result in permanent suspension of financial aid eligibility until such time that student is in compliance to receive financial aid. If progress has not been made the student will be placed on Financial Aid Suspension for the remainder of the academic year. A student on Financial Aid Suspension whose appeal is denied may attend the University of Houston-Downtown at his/her own expense, if eligible.
Financial aid appeals must be turned in to our office in a timely fashion. Failure to appeal in a timely fashion can reduce or nullify your eligibility for aid. Financial aid appeals cannot be approved retroactive to completed semesters. You will be notified of our decision in writing.
Financial aid may be reinstated under the following conditions:
Frequency of Evaluation
Your academic record will be evaluated once a year, generally at the end of the spring semester, or when you reapply for aid. If you have been placed on financial aid probation, you may have your record checked more frequently.
Please submit your Satisfactory Academic Appeal form for financial aid by the deadlines indicated on the appeal form, unless otherwise stated in notification sent directly to you.
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Last updated or reviewed on 5/20/13