Director, Pre-Award for ORSP

The Director of Pre-Award for ORSP directs and manages Pre-Award operations, including the establishment, direction, and oversight of pre-award office administrative procedures, the implementation of software and electronic systems used for proposal development, routing, approvals, submission and acceptance of an award from external sponsors.

• Increases faculty and staff awareness of grant funding opportunities.
• Provides assistance to faculty and staff preparation of proposals and grant applications.
• Effectively utilizes the input and expertise of faculty and colleagues in developing a compelling case for external funding support.
• Oversees online proposal applications and electronic submissions.
• Ensures documents (proposals, budgets, and grant award letters) align with University policies, procedures, and strategic plan.
• Monitors agency requirements in pre-award areas and assists with developing and implementing internal operating policies, procedures and systems to ensure compliance with funding sources.
• Collaborates with the Post Award and Financial Reports areas to maintain processes to research administration of sponsored projects.
• May assist Principal Investigators with writing, editing and revision proposals for submission.
• Sigs off on research agreements necessary for transfer of non-propriety biological materials, collaborations with outside entities, and licensing, among others with the review of contract officers.

• Performs all other duties as assigned

Direct Reports:

• Full-time Employees

Delegation of Work:

• Regularly assigns work to subordinate(s)

Supervision Given:

• Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.

Required Education:

• Master's degree

Required Experience:

• Minimum of five (5) years of related job experience

License/Certification:

• None required

• Direct experience with proposal preparation, building budgets, and submission of proposals
• Experience with proposals for NSF, NIH, or other major funding agencies
• Leadership experience
• Experience working with faculty on grant-related activities

Knowledge:

• Up-to-date knowledge of federal grants and contract regulations, and the associated trends, issues, and accepted practices.

Skills:

• Interpersonal and communication skills to foster and maintain effective relationships with faculty, administration, and funders.

Abilities:

• Ability to effectively interact with a wide range of individuals and constituencies in a diverse community while working in a collaborative environment and promoting interdisciplinary efforts.
• Ability to navigate through an array of government portals.
• Ability to prepare budgets and proposals.

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements;
• Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
• Must have precise hand-eye coordination and the ability to identify and distinguish colors

Commitment to Excellence - UHD

• Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
• Continuously strives to improve work performance.
• Accepts responsibility for his/her commitments to the university.
• Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

• Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
• Accepts responsibility for his/her actions.
• Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

• Treats others with courtesy, respect, and dignity in the workplace.
• Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Dependability

• Takes responsibility to accomplish job assignments within reasonable deadlines.
• Willing to accept new projects and/or commitments.
• Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
• Arrives to work on time prepared and ready to contribute.

Flexibility

• Willingly adjusts to changing work assignments or conditions.
• Open to changes in operational procedures, technology, and/or organizational structure.
• Views changes as opportunities for learning and professional development.
• Displays a positive attitude to encourage others.
• Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Proficiency

• Possesses required job skills and knowledge.
• Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Operations Management

• Manages department or section operations consistent with department/section goals and objectives.
• Administers the department/section budget ensuring effective utilization of financial resources and appropriate disbursement of funds.
• Fosters a cooperative and productive work environment through motivation, encouragement, and mentorship of staff.
• Ensures department/section compliance with university and department policies, procedures, and work rules.
• Keeps management apprised of department/section activities and issues requiring senior management input.

Supervision

• Supervises the work of staff employees.
• Sets clear goals and expectations within reasonable timeframes.
• Motivates staff through constructive feedback, challenging assignments, and recognition of achievements.
• Provides mentorship and guidance by sharing expertise and best practices.
• Supports staff by providing essential resources, professional development opportunities, and open communication.
• Promptly addresses performance issues with appropriate measures and discretion.

Decision Making

• Demonstrates the ability to make informed decisions in a timely manner.
• Assimilates and/or secures relevant information to assess the risks and benefits of alternatives.
• Considers impact of decision in the long and short term.

Building External Relationships

• Demonstrates the ability to build rapport and develop relationships with external constituents.
• Displays a genuine interest in constituents' ideas and concerns, and pursues mutual interests and aspirations between the university and external constituents.
• Builds trust and forms alliances through shared respect and cooperation.

Computer/Automated System Proficiency

• Proficient in the use of university applications or automated systems to perform job duties.
• Complies with related policies, procedures, and work rules to maintain system security and data integrity.