Assistant Director, Academic Affairs

The Assistant Director, Academic Affairs provides administrative and operational support to the Office Provost, Faculty Affairs and Faculty Senate in close collaboration with the Executive Director and Faculty Senate leadership.

• Provides administrative and logistical support for all aspects of the Faculty Senate election cycle, coordinating all nominations, elections, and announcements on the Senate’s behalf, ensuring compliance with policies and procedures, and adherence to relevant timelines.
• Facilitates and supports the committee appointment process for university-level committees; manages communications of all committee elections and appointments on behalf of the Provost; maintains relevant records (e.g., meeting agendas and minutes); updates associated web page content.
• Collaborates with policy owners and various stakeholders to create and maintain divisional policies and procedures, ensuring institutional and regulatory compliance.
• Oversees and administers the data collection, organization, cleansing and validation processes for the faculty scholarly activity tracking system (Watermark), ensuring consistency and accuracy.
• Conducts data analysis and generates reports as requested.
• Serves as a subject matter expert, providing training and ongoing support, for the faculty activity tracking database.
• Provides operational support to the Office of the Provost to include developing, planning, and implementing programming for various meetings and special events.
• Develops and distributes resources and materials to support faculty development and engagement.

• Performs all other duties as assigned.

• Master’s degree.
• Experience in higher education administration and operations.
• Familiarity with faculty development programs and initiatives.
• Demonstrated experience communicating with organizational leadership in a proactive and professional matter.

Commitment to Excellence - UHD

• Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
• Continuously strives to improve work performance.
• Accepts responsibility for his/her commitments to the university.
• Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

• Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
• Accepts responsibility for his/her actions.
• Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

• Treats others with courtesy, respect, and dignity in the workplace.
• Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Dependability

• Takes responsibility to accomplish job assignments within reasonable deadlines.
• Willing to accept new projects and/or commitments.
• Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
• Arrives to work on time prepared and ready to contribute.

Proficiency

• Possesses required job skills and knowledge.
• Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Flexibility

• Willingly adjusts to changing work assignments or conditions.
• Open to changes in operational procedures, technology, and/or organizational structure.
• Views changes as opportunities for learning and professional development.
• Displays a positive attitude to encourage others.
• Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Project Management

• Manages project stages from proposal to completion ensuring project objectives are met within project budget and projected time frames.
• Clearly defines roles and responsibilities of project team; ascertains and secures necessary resources; and monitors project performance.
• Keeps management apprised of project status.

Problem Solving

• Formulates plans and strategies to proactively resolve anticipated problems.
• Prudently responds to unforeseen problems through careful consideration and analysis of problem and relevant information and circumstances.
• Recognizes and apprises appropriate university administrator when resolution requires senior management input and/or approval.

Supervision

• Supervises the work of staff employees.
• Sets clear goals and expectations within reasonable timeframes.
• Motivates staff through constructive feedback, challenging assignments, and recognition of achievements.
• Provides mentorship and guidance by sharing expertise and best practices.
• Supports staff by providing essential resources, professional development opportunities, and open communication.
• Promptly addresses performance issues with appropriate measures and discretion.

Writing Proficiency

• Demonstrates the ability to express information clearly and concisely in writing.
• Formulates and writes information to effectively communicate messages, ideas, and/or concepts for the intended recipient or audience.
• Uses appropriate words and tone, and correct grammar.

Functional Expertise

• Possesses comprehensive knowledge and skills in one or more functional areas.
• Effectively applies expertise to identify user issues with existing systems and coordinate resolution with technical staff.
• Understands business processes to successfully integrate them with existing and new systems.
• Competent to coordinate requests for system modifications with technical staff.
• Willing to share expertise and provide functional assistance to others.