Department Business Administrator I
Basic Position Information
Job Code: 2033
Title: Department Business Administrator I
Department: Various
Essential Personnel: N
Job Family: Administrative Support
Job Sub-Family: Business Administration
FLSA Classification: E
Job Grade: 14
Grade Min: $52,981
Grade Mid: $63,578
UHD Succession Plan: N
Criticality of Position: N/A
Career Ladder: In-Range
Campus Security Authority: Y
Screening Committee: N
Motor Vehicle Record Check: N
Job Summary
The Department Business Administrator I manages the administrative, financial and human resources operations of a department.
Duties
- Evaluates, authorizes and monitors budgetary, payroll and personnel expenditures on departmental accounts.
- Administers daily office operations, including the coordination and oversight of staff members
- Monitors all financial accounts for the department, including reconciliation of financial and payroll reports, evaluation of discrepancies and tracking of expenditures
- Manages and provides oversight of the maintenance of departmental database for all expenditures, personnel and payroll records
- Monitors procedures for the compilation of reports in compliance with applicable university policies and procedures.
Marginal Duties
- Performs all other duties as assigned.
- Performs tasks related to specific department/college.
- May oversee expenditures of grants and contracts and maintain related fiscal records in coordination with the Office of Sponsored Programs.
Supervisory Responsibilities
Direct Reports:
- May directly manage Full Time, Part Time, and/or Student Employees
Delegation of Work:
- May regularly assign work to subordinate(s)
Supervision Given:
- May have primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.
Qualifications
Required Education:
- Bachelor's degree
Required Experience:
- Minimum of two (2) years of related job experience
License/Certification:
- None required
Preferred Qualifications
- None
Knowledge, Skills and Abilities
Knowledge:
- Knowledge of all relevant university policies and procedures, and of the related trends, issues, and accepted practices.
Skills:
- Good technical skills, including proficiency in MS Office and PeopleSoft; strong analytical and problem solving skills; excellent interpersonal and communication skills; good organizational skills.
Abilities:
- Ability to multitask
- Ability to be reliable and flexible
- Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community.
Work Location and Physical Demands
Primary Work Location:
- Works in an office environment.
Physical Demands:
- Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks. Must have precise hand-eye coordination and the ability to identify and distinguish colors. Must have the ability to move items of up to 30lbs.
Position Specific Competencies
Commitment to Excellence - UHD
- Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
- Continuously strives to improve work performance.
- Accepts responsibility for his/her commitments to the university.
- Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.
Computer/Automated System Proficiency
- Proficient in the use of university applications or automated systems to perform job duties.
- Complies with related policies, procedures, and work rules to maintain system security and data integrity.
Dependability
- Takes responsibility to accomplish job assignments within reasonable deadlines.
- Willing to accept new projects and/or commitments.
- Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
- Arrives to work on time prepared and ready to contribute.
Flexibility
- Willingly adjusts to changing work assignments or conditions.
- Open to changes in operational procedures, technology, and/or organizational structure.
- Views changes as opportunities for learning and professional development.
- Displays a positive attitude to encourage others.
- Promptly responds to changes in work priorities and/or unexpected circumstances or situations.
Financial Management
- Manages assigned financial resources in compliance with federal, State, and university policies and procedures.
- Monitors expenditures to ensure they are authorized and within approved budget.
- Reports accurate and reliable data of financial transactions and resources.
- Promptly notifies management of budget issues and/or discrepancies.
Focus on Customer Service
- Focuses on customer's needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
- Respectfully ascertains customer's needs and determines appropriate response.
- Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
- If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
- Follows up with customers on outstanding requests in a timely manner.
- Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.
Integrity
- Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
- Accepts responsibility for his/her actions.
- Respects and complies with department and university policies, procedures, and work rules.
Proficiency
- Possesses required job skills and knowledge.
- Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.
Respect and Cooperation
- Treats others with courtesy, respect, and dignity in the workplace.
- Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.
Student Success Indirect Support
- Contributes to student success by assisting students with anything that supports their student experience, whether directly or indirectly.
- Helps students navigate their way through the different offices, programs, and services at the university and/or connects students with the appropriate party(ies).
- Connects students with services or resources that can help them with career exploration, goal selection, and ongoing academic assistance.
- Helps students build peer support networks.
- Encourages student participation in out-of-class activities.
- Provides encouragement and guidance to foster student success.
- Treats students with respect
- Maintains the learning environment to ensure quality and/or sound pedagogy.
This job description may not encompass all duties and responsibilities associated with the position.