Director, Financial Affairs

Directs the planning, development, implementation and administration of business operations and financial oversight for the division and Provost Office, which may include financial and human resources management, procurement and contract administration, endowments and grant administration in close collaboration with the Executive Director of Financial Affairs.

• Directs oversight of financial, human resources, and grant administration activities and operations, including reviewing and approving expenditures and personnel documents for the division and Provost Office.
• Collaborates with division on overall planning and creation and implementation of the division's annual budget.
• Reviews budget and personnel reports submitted by business staff and conducts analyses and projections.
• Processes faculty appointments by reviewing, reconciling, reporting maintaining and implementing faculty personnel action and position data records in the HRMS database.
• Provides financial accountability and ensures compliance with state, university, and external funding agencies.
• Directs procurement operations, including contracts, purchasing, and travel.
• Provides oversight of administration of the division's accounting records, to include sponsored project accounts.
• Reviews and approves division college scholarship awards, ensuring that they meet donor requirements; provides oversight to ensure that applicable policies and guidelines are met.
• Oversees the administration of the human resource and payroll processes for the provost office, including position budget management and staff performance evaluation of business staff of the provost office.
• Supports recruitment processes by creating job descriptions for positions, resume screening, coordination of interviews, finalizing offers for faculty, staff and employee on-boarding in conjunction with Faculty Affairs and assists with immigration applications, visas, and visa extensions.
• Oversees the building, space management, key control, and physical inventory control processes related to provost office.

• Interprets university policies and procedures and arranges for staff training as appropriate.
• Establishes the work assignments of staff and provides guidance and training as needed.
• Serves on various university-wide and college committees as assigned.
• Performs all other duties as assigned.

Direct Reports:

• Full Time Employees

Delegation of Work:

• Regularly assigns work to subordinate(s)

Supervision Given:

• Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees

Required Education:

• Bachelor's degree

Required Experience:

• Minimum of seven (7) years of related job experience

License/Certification:

• None required

• None

Knowledge:

• Knowledge of trends, issues, and accepted practices relevant to the position
• Knowledge of higher education accounting practices, and an understanding of Research Administration and Compliance, as it pertains to higher education
• Advanced knowledge in Peoplesoft HR/Finance

Skills:

• Candidates must have strong analytical and problem solving skills, as well as excellent interpersonal and communication skills
• Advanced technical and administrative skills

Abilities:

• Ability to exercise independent judgment and discretion; ability to work collaboratively on team projects
• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
• Ability to understand the critical importance of confidentiality and ability to maintain confidentiality at all times

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.

Commitment to Excellence - UHD

• Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
• Continuously strives to improve work performance.
• Accepts responsibility for his/her commitments to the university.
• Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

• Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
• Accepts responsibility for his/her actions.
• Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

• Treats others with courtesy, respect, and dignity in the workplace.
• Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Dependability

• Takes responsibility to accomplish job assignments within reasonable deadlines.
• Willing to accept new projects and/or commitments.
• Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
• Arrives to work on time prepared and ready to contribute.

Flexibility

• Willingly adjusts to changing work assignments or conditions.
• Open to changes in operational procedures, technology, and/or organizational structure.
• Views changes as opportunities for learning and professional development.
• Displays a positive attitude to encourage others.
• Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Proficiency

• Possesses required job skills and knowledge.
• Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Problem Solving

• Formulates plans and strategies to proactively resolve anticipated problems.
• Prudently responds to unforeseen problems through careful consideration and analysis of problem and relevant information and circumstances.
• Recognizes and apprises appropriate university administrator when resolution requires senior management input and/or approval.

Supervision

• Supervises the work of staff employees.
• Sets clear goals and expectations within reasonable timeframes.
• Motivates staff through constructive feedback, challenging assignments, and recognition of achievements.
• Provides mentorship and guidance by sharing expertise and best practices.
• Supports staff by providing essential resources, professional development opportunities, and open communication.
• Promptly addresses performance issues with appropriate measures and discretion.

Focus on Customer Service

• Focuses on customer's needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
• Respectfully ascertains customer's needs and determines appropriate response.
• Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
• If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
• Follows up with customers on outstanding requests in a timely manner.
• Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.

Financial Management

• Manages assigned financial resources in compliance with federal, State, and university policies and procedures.
• Monitors expenditures to ensure they are authorized and within approved budget.
• Reports accurate and reliable data of financial transactions and resources.
• Promptly notifies management of budget issues and/or discrepancies.

Writing Proficiency

• Demonstrates the ability to express information clearly and concisely in writing.
• Formulates and writes information to effectively communicate messages, ideas, and/or concepts for the intended recipient or audience.
• Uses appropriate words and tone, and correct grammar.

Student Success Indirect Support

• Contributes to student success by assisting students with anything that supports their student experience, whether directly or indirectly.
• Helps students navigate their way through the different offices, programs, and services at the university and/or connects students with the appropriate party(ies).
• Connects students with services or resources that can help them with career exploration, goal selection, and ongoing academic assistance.
• Helps students build peer support networks.
• Encourages student participation in out-of-class activities.
• Provides encouragement and guidance to foster student success.
• Treats students with respect
• Maintains the learning environment to ensure quality and/or sound pedagogy.