Space Planning Coordinator

The Space Planning Coordinator develops and maintains facilities space inventory databases related to facilities' operational support, including facility condition assessment, building systems life cycle costs, scheduled and planned maintenance, and campus AutoCAD files.

• Develops and manages the campus facility inventory database, including room ownership, size, use, and AutoCAD depictions. Analyzes data and coordinates with others on proposed future space use based on facilities inventory data, room usage, and university space demands.
• Performs regular floor surveys and updates facilities inventory data for accurate recording and submission of space utilization data.
• Prepares facilities inventory data required for submission to the Texas Higher Education Coordinating Board and coordinates the submission of all required submittals.
• Coordinates with various facilities areas and campus community for way-finding signage inside campus buildings and campus grounds and manages related spaces and projects.
• Develops and manages multi-user as built AutoCAD files systems for campus buildings and grounds.
• Develops and manages campus facilities condition assessment program, including auditing all major building systems, documenting their condition, projecting expected useful life, and obtaining planning budget estimates for ensuring capital renewal and improvement projects.
• Manages campus real estate information, including metes, bounds, and boundary surveys.
• Organizes and coordinates the File Explorer directory and Facilities reporting procedures.

• Performs all other duties as assigned

• Engineering, Architecture, Construction Management, Interior Decor, Project Management, or a related field

Knowledge:

• General knowledge of building construction and construction processes
• Knowledge of CAFM systems and THECB coding and THECB coding
• Knowledge of the management of a campus facilities database and the related trends, issues, and accepted practices

Skills:

• Basic proficiency in AutoCAD, Adobe Acrobat Pro, Photoshop, and Illustrator; excellent interpersonal, verbal, and written communication skills
• Moderate proficiency with spreadsheets and databases using MS Access and Excel
• Analytical and problem-solving skills

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community

Primary Work Location:

• Works in an office environment; however, has frequent excursions to construction areas, roofs, and mechanical areas

Physical Demands:

• Employees will be exposed to normal construction, demolition, and facility operations hazards. Work involves some exposure to elements, such as adverse weather conditions, extreme temperatures, dirt, dust, fumes, and airborne particles.
• Position requires maintaining the physical condition necessary for sitting, standing, or walking for prolonged periods of time, as well as for bending, stooping, kneeling, crawling, jumping, climbing, and frequent reaching.
• May be exposed to moving mechanical parts, or potentially hazardous or cancer-causing agents or chemical May, on rare occasions, be required to work in a high, dangerous place
• May be exposed to moving mechanical parts or potentially hazardous or cancer-causing agents or chemicals. May, on rare occasions, be required to work in a high, dangerous place.
• May be exposed to vibration or loud noise.
• Must have precise hand-eye coordination, good spatial awareness, and the ability to identify and distinguish colors.
• Must have the ability to move items of up to 25lbs.

Commitment to Excellence - UHD

• Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
• Continuously strives to improve work performance.
• Accepts responsibility for his/her commitments to the university.
• Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

• Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
• Accepts responsibility for his/her actions.
• Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

• Treats others with courtesy, respect, and dignity in the workplace.
• Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Proficiency

• Possesses required job skills and knowledge.
• Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Dependability

• Takes responsibility to accomplish job assignments within reasonable deadlines.
• Willing to accept new projects and/or commitments.
• Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
• Arrives to work on time prepared and ready to contribute.

Flexibility

• Willingly adjusts to changing work assignments or conditions.
• Open to changes in operational procedures, technology, and/or organizational structure.
• Views changes as opportunities for learning and professional development.
• Displays a positive attitude to encourage others.
• Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Computer/Automated System Proficiency

• Proficient in the use of university applications or automated systems to perform job duties.
• Complies with related policies, procedures, and work rules to maintain system security and data integrity.

Customer Relations Management

• Ensures customer’s needs and expectations are addressed within his/her department or section. (Customers can be students, external constituents, employees, or university guests.)
• Mentors and guides department/section staff by sharing knowledge and best practices to appropriately respond to customer’s requests.
• Monitors staff interactions with customers for professional conduct, consistent application of university policies and procedures, and follow up of outstanding requests.
• Assumes responsibility for addressing complex or unusual requests.

Focus on Customer Service

• Focuses on customer’s needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
• Respectfully ascertains customer’s needs and determines appropriate response.
• Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
• If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
• Follows up with customers on outstanding requests in a timely manner.
• Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.

Research and Analysis

• Applies knowledge and skills to collect and analyze relevant data and information.
• Assesses benefits and risks, and prepares comprehensive reports of findings.
• Submits recommendations for management’s review and evaluation.

Student Success Indirect Support

• Contributes to student success by assisting students with anything that supports their student experience, whether directly or indirectly.
• Helps students navigate their way through the different offices, programs, and services at the university and/or connects students with the appropriate party(ies).
• Connects students with services or resources that can help them with career exploration, goal selection, and ongoing academic assistance.
• Helps students build peer support networks.
• Encourages student participation in out-of-class activities.
• Provides encouragement and guidance to foster student success.
• Treats students with respect.
• Maintains the learning environment to ensure quality and/or sound pedagogy.