UHD / Student Success and Student Life / Office of Disability Services / AIM Manual Faculty and Staff
AIM Manual Faculty and Staff
AIM: Accommodation Letters & Alternative Testing Manual
(Staff & Faculty)
Academic Adjustments/Auxiliary Aids Letter
With the upgrade to the new system, this is what the accommodations letter will look
like when it is sent to the professors. Professors can respond by:
- Replying to the e-mail (with letter in the body) and type “Approve”
- Replying to the e-mail with an “X” in the boxes towards the bottom.
![Screenshot of Academic Adjustments Auxilliary Aid Letter](/images/sssl/disability/aim-faculty-staff-image1.jpg)
Alternative Testing
Fill out an Alternative Testing Agreement Form. This lets us know:
- That the professor has read the student and instructor procedures
- Quiz, Exam, and Final Exam lengths that ALL students receive
- How the ODS can reach the professor if needed for contact
![Screenshot of Alternative Testing Letter](/images/sssl/disability/aim-faculty-staff-image2.jpg)
Clicking on the link will bring you to the log-in page.
- Network Account will be your ID (first part of your uhd E-mail before the “@”)
- Password will be the same credentials you use to log into the UHD System
![Screenshot of Alternative Testing Login page](/images/sssl/disability/aim-faculty-staff-image3.jpg)
Logging in will bring the user to the Alternative Testing Contract. Fill out the form and hit the “Submit Alternative Testing Form”.
![Screenshot of Exam Instruction Part 1](/images/sssl/disability/aim-faculty-staff-image4.jpg)
![Screenshot of Exam Instruction Part 2](/images/sssl/disability/aim-faculty-staff-image5.jpg)
When Student Schedules an Exam
When a student requests to take an exam at the Accessible Education Center, the professor
will receive e-mail notifications:
- An e-mail message notifying the professor that the student has requested to take an exam with the Accessible Education Center.
- An e-mail message notifying the professor that the exam request has been approved. This message will include a link which will allow the professor to:
- Upload an Exam to the System in which staff may access it on the day of the exam
- Include Exam Instructions which will tell staff how a particular exam should be proctored
![Screenshot of When a Student Schedules and Exam Part 1](/images/sssl/disability/aim-faculty-staff-image6.jpg)
![Screenshot of When a Student Schedules and Exam Part 2](/images/sssl/disability/aim-faculty-staff-image7.jpg)
Exam Instruction
Filling out the Exam Instruction form informs the Accessible Education Center on how
to proctor the exams. In particular, filling out the form:
- Tells the Accessible Education Center how much time the class gets for a particular exam
- The time and date(s) the student may take the exam
- The format the exam is to be taken
- Any passwords associated with the exam
- Materials the student may use along with the exam
- Additional information regarding the exam
- How to return the exam to the professor
![Screenshot of Exam Instruction Part 1](/images/sssl/disability/aim-faculty-staff-image8.jpg)
![Screenshot of Exam Instruction Part 2](/images/sssl/disability/aim-faculty-staff-image9.jpg)