Accessible Education Center

Procedure for Distance Education Students Requesting Services

Distance Education students who wish to receive academic adjustments and/or auxiliary aids from the Accessible Education Center can request information directly via aec@uhd.edu or call (713) 226-5227.

Once documentation is received and reviewed, someone from the Accessible Education Center will contact the student to either schedule an appointment or request additional information.

When all appropriate documentation is received, a conference will be scheduled. Students unable to meet face-to-face with a representative will have options such as using Scopia (video conferencing software) or a phone conference. The Center will coordinate with Distance Education Advisors for Scopia use if needed.

During the conference, reasonable academic adjustments and/or auxiliary aids will be agreed upon. Within two weeks, the Academic Adjustment Evaluation Committee (AAEC) will convene to approve the request. Students must submit course syllabi to the Center for each course where accommodations are requested. Submissions can be made via fax or email.

Upon approval, the Accessible Education Center will disseminate the Approved Academic Adjustments and/or Auxiliary Aids Form to the student and course instructors for signatures. Directions for completing and returning the form will be included.

For each subsequent semester, students must resubmit course syllabi to the Center by email or fax to initiate the process.

Students' Responsibility

1. Self-identify by contacting the Accessible Education Center.
2. Meet with a representative to determine reasonable accommodations (via face-to-face, Scopia, or phone).
3. Provide copies of course syllabi to the Center.
4. Print, sign, and return the approved accommodations form to the Center (via fax or email).
5. Resubmit course syllabi each semester to renew accommodations.

Distance Education Advisors' Role

1. Provide students with Accessible Education Center information or guide them to the webpage.
2. Assist in setting up Scopia for conferences if needed.

Instructors' Role

1. Receive the Approved Academic Adjustments and/or Auxiliary Aids Form from the Center.
2. Sign the form and indicate agreement or disagreement to implement the accommodations.
3. Return the signed form to the Center via email or fax.
4. Contact the Center with questions or concerns.
5. If denying or modifying accommodations, discuss the rationale with the department chair and provide written justification to the Center within three business days.
6. Inform the student of denial or alternate modifications. The student may appeal to the Campus Relations/Affirmative Action Officer (CR/AAO) in accordance with Title IX policies.
7. While appeals are under review, the recommended accommodations will temporarily be provided until a final decision is made.