UHD / Administration and Finance / Business Affairs / Accounts Payable / Food and Entertainment Expense Account/Fund Restrictions
Food and Entertainment Expense Account/Fund Restrictions
| UHD ACCOUNT | ACCOUNT DESCRIPTION | STATE APPROPRIATED FUNDS | DESIGNATED TUITION FUNDS &STUDENT FEES | SPONSORED PROJECT FUNDS | ATHLETICS FUNDS | |
|---|---|---|---|---|---|---|
| Fund 1xxx, 7021, 7029, 7035, 7042-7052, 7054, 7065 |
Fund 2063, 2064, 2065, 2160, 2164, 3048, 3049, 3050 | Fund 2072 | Fund 5xxx | Dept ID H0002 (UH) and V0058 (UHV) | ||
| 52205 | ENTERTAINMENT AGENTS/PROD SVCS | No | No | No | ||
| 52214 | FOOD SERVICES, NON-PROMOTIONAL | No | No | In Specific Instances | ||
| 52215 | FOOD SERVICES, PROMOTIONAL | No | No | No | ||
| 53107 | FUND RAISING | No | No | No | ||
| 53110 | PROMOTIONAL SPECIAL EVENTS | No | No | No | ||
| 53111 | ALUMNI ACTIVITIES | No | No | No | ||
| 53112 | TCKETS CULTURAL ATHLETIC COMM | No | No | No | ||
| 53113 | ALCOHOLIC BEVERAGES | No | No | No | No | No |
| 53114 | RECRUITING STUDENTS | No food or beverage | Yes | In Specific Instances | ||
| 53120 | STUDENT EVENTS AND PROMOTIONS | No | Yes | In Specific Instances | ||
| 53901 | BOTTLE WATER/COFFEE SERVICE | No | No | |||
| 54472 | FOOD-TEACHING | No | Yes | In Specific Instances | ||
| 54802 | CLUB MEMBERSHIP DUES | No | No | No | ||
| 54902 | NON-EMPLOYEE AWARDS | No | No | No | ||
| 54903 | UHS CONFERENCES, DIS OF INFO | No food or beverage | No food or beverage | In Specific Instances | ||
| 54904 | EMPLOYEE AWARDS | No | No | No | ||
| 54905 | BUSINESS MEALS | No | No | |||
| 54907 | EMPLOYEE NONTAX AWARDS | No | No | No | ||
| 54908 | NON-EMPLOYEE NONTAX AWARDS | No | No | No | ||
| 54911 | BUSINESS MEALS - PROSPECTIVE EMPLOYEES | No | Yes | |||
| 54912 | STUDENT AWARDS | No | Yes | In Specific Instances | ||
| 55101 | UNIV HOSTED SPECIAL EVENTS | No food or beverage | No food or beverage | In Specific Instances | ||
| 55102 | COMMENCEMENTS/CONVOCATIONS | No food or beverage | Yes | |||
| 55108 | FARE FOR IN-HOUSE BUS MEETINGS | No | No | In Specific Instances | ||
A "No" means there is a Specific prohibition against using the account on a cost center in that fund group.
A "Blank" means there is no specific prohibition against using the account on that fund. It depends on the purpose of the expense.
"In Specific Instances" means these expenditures are specifically authorized in a grant.
Meal and Entertainment expenses on cost centers using Tuition and Fee funds should be related to Student Activities or Events ' and not employee only activities (only exception is for Account 54911)